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You can modify a pre-defined style to change the visual display: Click on a heading in the Navigation pane to move to specific parts of the document.The headings should be nested in a logical manner. Click Headings to display the headings hierarchically. The Navigation pane opens on the left.Check the Navigation Pane option in the Show group (OR press Ctrl+F).Note: Instructions may vary when using Office versions older than Office 2019 or the Office 365 web versions, and/or Macintosh Office applications. To remove or change the heading style applied, highlight the text and select the Normal style, or a different heading style.Click on the heading style you want to apply to the selected text.Click the Home tab - see the heading styles listed in the Styles pane.Select the text to be styled with a heading.Headings should have descriptive text that give users a good idea of the content they will find within that section of the document.You should not skip heading levels, such as using Heading 4 directly below Heading 2.Lower-level headings should be contained within headings of the next highest heading.Heading 4 is usually a sub-section of the Heading 3, and so on, ending with Heading 6.Heading 3 is usually a sub-section of the Heading 2.Heading 2 is usually a major section heading.Generally, there is only one such header, and it is usually the most important. Heading 1 is usually a page title or the main content heading.To do this, documents should be structured in a hierarchical manner: They read and navigate through a document by using the heading structure. Screen readers and other assistive technologies also need to scan a document. Most of us scan a document or page quickly and look for big, bold text (headings) to get an idea of its structure and content. read or navigate a document by using headings.choose top-level headings or other heading levels and.view a list of all of the headings on the page to navigate.Microsoft Word provides pre-built heading styles to assist you.ĭocuments with a proper heading structure allow screen reader and other assistive technology users to: Headings aren’t just a good idea – they’re required for accessibility.
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Accessible documents also make it easier for browsers to display them and are much easier to convert to various platforms or formats. One of the key ways to make Microsoft Word documents accessible is to use Word's built-in heading styles to format the document.Īccessible documents benefit everyone - not just those with disabilities! For example, accessible documents benefit cell phone and tablet users, as well as students with low bandwidth access.
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(setting the outline level in the style itself is just a shortcut, and the outline level of the built-in heading styles can't be changed, but the level at which they appear in the TOC can be changed).įor more information on bending the TOC to your will, see The key to all of this is that you can pretty much include any style you want in a TOC at any level (you can also omit styles as desired) just by using the TOC Options to associate styles with TOC outline levels Probably also want a visually similar TOC Head style that can be used for the heading of your TOC but not included in it (it will have an outline level of Body Text). You're accomplishing the same thing with your Unnumbered Chapter style. I usually create a style called Front Matter Head that has the same formatting as Heading 1 (except for the numbering) but is not based on it, and which has an outline level of 1. If you want to include "chapter numbers" for your appendixes in either page numbers or captions, see Shauna's article at How can I do that when I have multiple top-level paragraph styles? This emphasize how important it is to use the built-in heading styles in Word. As I said, each is a level-1 organizational entity, and in fact I've configured Word to assign an outline level of 1 for each of them. Unnumbered Chapters are formatted like chapters and appendices, but they're not numbered.Įxamples include Preface, Acknowledgments, and Index. The document has three top-level paragraph styles: Chapter, Appendix, and Unnumbered Chapter.
How to add more heading styles in word 2010 how to#
How to apply them to the document I'm working on. Setting aside that these names are much less meaningful than e.g, Section and Chapter, I'm having trouble seeing I created my own styles,Īnd things seem to look and work fine, but I now see that I'm encouraged to use Word's built-in heading styles, e.g., Heading 1, Heading 2, etc. As an exercise to help me get used to the Word Way of Thinking, I'm taking an existing document and converting it to Word. I'm a relative newbie to MS Word, though I have lots of experience with other document-preparation software.